Note: IMAP can be used as an alternative to POP3 as well but then there is no way to remove the additional folder set and you must make this configuration change instead of step 5 to make sure that your Sent Items are saved on the Exchange server. After restarting Outlook, you can remove the pst-file via the Data Files tab in Account Settings.Īfter all this configuring, you can now create a new message and switch between your Exchange account (holding your main address) and the POP3 account (holding your alias address) via the From button.Īdditionally, you could Rename your accounts to easily distinguish between them.Select the Inbox folder of your Exchange mailbox.At the bottom of the dialog, click the “Change Folder” button.
In the Account Settings dialog, select your POP3 account.This might sound a bit superfluous, as we just disabled the receiving of mail for the POP3 account anyway, but by doing so, you can get rid of the pst-file that the adding of the POP3 account created and (more importantly) your sent messages will be stored in the Sent Items folder of your Exchange mailbox. Additionally, you must set the POP3 account to deliver new messages to your Exchange mailbox instead of a pst-file.Once configured, you must go into your Send/Receive settings and disable this account from receiving mail to prevent duplicate messages coming in.When configuring your account, make sure you configure it to leave a copy of the messages on the server and not to remove it after x-days.My outgoing server (SMTP) requires authentication: The alias address of your Exchange mailboxįor Microsoft 365 accounts use: įor Microsoft 365 accounts use: ĥ87 (or 25 in non-default configurations) Ask your Exchange administrator if you do not know these.įor most Exchange servers, the settings are as follows (port and encryption settings can be configured by clicking More Options…-> tab Advanced) Choose for a POP3 account and fill out the server details.In your account settings, choose to add a new account and select to configure it manually.This usually isn’t a problem internally but might be blocked for you when you are outside your corporate network and also when you are using a Microsoft 365 Exchange Online mailbox, SMTP access could be limited. The important part is the SMTP access to your Exchange server. Outlook workaround 1: POP3 dummy accountįor this workaround, POP3 doesn’t actually have to be enabled for your account as we’ll disable receiving emails for the POP3 account anyway. Note: If the From field isn’t visible for you, while composing a new message, select the Options tab on the Ribbon to enable it. This would allow you to create Message Rules for your aliases as well (for instance to move them to a different folder). When (external) recipients send you an email via this alias, you will also still see that address in the To or Cc line. Once this parameter is set, you can specify any of your aliases in the From field and this address would be maintained in the From field for all (external) recipients. Set-OrganizationConfig –SendFromAliasEnabled $true If your mailbox is hosted in Microsoft 365 Exchange Online, you can request your Exchange administrator to set the SendFromAliasEnabled parameter via PowerShell for Exchange Online.
When your administrator hasn’t set this option or when your mailbox is hosted in an on-premises Exchange environment, there are still several Outlook and Exchange level workarounds to achieve this which are discussed below as well. However, when your mailbox is hosted in Exchange Online, your Exchange administrator can set an option to allow you to specify any of your addresses as the outgoing address. How can I send out a message with one of my mailbox aliases?įor the longest time, there was no native way to choose which one of your Exchange mailbox addresses (or aliases) to use when sending out an email The outgoing address that will be used will be the address that has been set as the “Reply address” for your user account by your Exchange administrator. I've tried setting the From field with another address but that got automatically replaced with my default address or a bounce message saying that I don't have permission to do so. I can receive mail sent to any of these addresses just fine, but I cannot find a way to choose which address to send out with. I've got a single Exchange mailbox which holds multiple email addresses.
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